Single sourcing and reuse in technical documentation is getting more and more widespread these days. Benefits and risks of single sourcing scm supply chain. Nov 11, 2004 for many companies, sourcing decisions can be some of the most strategic in the organization. Single sourcing and content management in technical communication. A requirement for a particular proprietary item does not justify a sole source procurement if there is more than one potential bidder or offeror for that item. Production, manufacturing and logistics single versus multiple supplier sourcing strategies gerard j. Multichannel publishing can either be seen as synonymous with singlesource publishing, or similar in that there. Singlesourcing is the use of a single document to produce other forms of documents, such as manuals and online help. Successful single sourcing allows you to create and maintain one single set of information and yet produce a range of different outputs.
Sole source justification university of california, san diego. Singlesourcing solutions helps you solve your product information delivery challenges so that you can boost revenue and expand your global presence. Solesinglesource procurements will be justified in sufficient detail to explain the basis for suspending the usual competitive procurement process. Single sourcing article about single sourcing by the free. Among these are reductions in product variation, training required, and cost of quality 1. Single sourcing features in flare about the sample project sample project single sourcing diagram word and framemaker documents. Goods or services that may be available from various sellers but are to be purchased from a single seller for the reasons set forth below sole source item. This section describes the different characteristics of single sourcing and multi sourcing. Jan, 2015 that some states also make distinctions between sole source and single source procurements.
Single sourcing the customer chooses a single supplier to provide the entire set of services that it wishes to outsource, and relies on that supplier to carry responsibility for the outsourced services throughout the. The term sole source, however, is often used more generally for noncompetitive procurements, and is used generally for the purposes of this briefing paper. Single sourcing is more than mechanical document conversion. David dayton and keith hopper this article reports on a survey of stc members that investigated technical communicators attitudes toward, use of, and experience with single sourcing andor content management. For example, your documents might be published as online help chm, pdf, and html. The intent of the sole source justification form is to formally document and demonstrate that the above mentioned criteria have been met. Departments must state the circumstances leading to the selection of the vendor, any alternatives considered, rationale for. The sole source justification should include adequate information to address the elements below. The concept is created to help supply chain managers and practitioners to improve, develop and implement strategic sourcing strategies. Certainly, there are pros and cons of singlesourcing vs multiple sourcing in software development. Procurement justification forms are used when a buyer cannot adhere to the procurement procedures when making a purchase. Single sourcing versus multiple sourcing article in the rand journal of economics 391. We also resell, implement and train clients on the ptc arbortext product suite. You must provide a thorough and complete response to all the.
The goodserviceconstruction is only available from a single source. Below is a checklist intended to help evaluate sole source requests. The intent of the sole source justification form is to formally document and. Choosing between single and multiple sourcing based on supplier default risk. Single sole source justification stanford university. Fta has no requirements as to the signatory authority for a sole source justification. Sole source procurements must adhere to the standards set forth in 2 c. Vakharia b a department of finance and quantitative analysis, college of business administration, georgia southern university, statesboro, ga.
Clearly explain why bypassing the competitive process is necessary and justify why this exception is required. Creating a link to a destination in a pdf document creating a toc topic creating an index topic. Single sourcing has become increasingly practiced today. Justification for soliciting from a single source provide a clearconcise statement of the facts justifying the award of a single source contract.
Single source solution for documentation free 30day trial. Single versus multiple supplier sourcing strategies. The itemservice is available only from a single source the public exigency or emergency for the requirement will. Single and multiple sourcing are the more frequently discussed approaches in supply risk management khan et al. Single versus multiple supplier sourcing strategies gerard j. One of the most basic, but key, steps that a customer can take to manage its risks is to ensure it has the right level of control over the outsourcing.
Single sourcing versus multiple sourcing request pdf. Please discuss singlesourcing with the head of procurement. The 5 principles of single sourcing in technical documentation. Goods of services that are available from only one seller for the reasons set forth below. Apr 24, 2011 approach and implementation of single sourcing group 6. Singlesole source justification andor waiver of competitive bidding university of north carolina school of the arts purchasing and contract department. A sole source justification request should only be submitted if a recipient determines that the award of a contract through a competitive process is infeasible. Pdf choosing between single and multiple sourcing based. A survey of stc members consent form because you were included in a small random sample of stc members, your information is vital to achieving the purpose of the survey even if you do not use single sourcing or content management. Tips for writing justifications for single or sole source. Whether single or multiple sourcing reduces the risk, is disputed. You would have been directed to this page or have been asked to complete a justification form. Requester must be able to defend this justification. We specialize in xml authoring and publishing with particular attention to dita and sd standards.
Multiple sourcing vs single sourcing linkedin slideshare. Acquiring goods, services and construction works from only one source is referred to as. Pdf choosing between single and multiple sourcing based on. It allows one document to be used in different kinds of formats, thereby increasing the usability of the documentation. Although it is often confused with the process of converting paperbased documents into online formats, single sourcing is a writing strategy that enables technical writers to develop centralized information modules, then map them to distinct audiences and media. Jan, 2016 single sourcing and reuse in technical documentation is getting more and more widespread these days. To request a sole source justification, complete the source justification section on the services irequest in marketplace. Singlesourcing in defence procurement and its relevance as. Single sourcing represents an extreme form of source loyalty and presupposes a high level of mutual. Single sourcing also eliminates duplicate work and facilitates the reuse of existing information, which. Pdf the extent of single sourcing in defence procurement and its. A customer can take steps to manage the risks of a single or multisourcing. The difference between single sourcing and multichannel publishing is that multichannel publishing can use single sourcing but doesnt have to, whereas by definition single sourcing is designed for multichannel publishing and wouldnt have much point without it. Single sole source rationale explain why the recommended company is the only company that can meet the requirement.
Certainly, there are pros and cons of single sourcing vs multiple sourcing in software development. Creating a link to a destination in a pdf document creating a toc topic creating an index topic creating a list of tables. The latter refers to cases where only one source is known to exist or to be reliable for the specifications sought in the product or service which is bought. Single enterprise information system dynamic replenishment, direct fulfillment. Or, they can choose to find vendors with specific expertise in each project type and contract individually with them. Single source publishing, also known as single sourcing publishing, is a content management method which allows the same source content to be used across different forms of media and more than one time. When a subaward is executed using federal contract funds, a sole source form from uh ors is required. Results show that stc members are in the early majority phase of. Attach this completed form to requisitions when competitive bids are not solicited.
One of madcap flares biggest strengths lies in singlesourcing, which means to reuse content, and producing multiple outputs from the same set of source files. It can make working with complex documentation much more efficient. Single sourcing your timetable to both print and pdf outputs will not produce the kind of online presentation of your schedule that people expect, and that can have a direct impact on your business. This is clearly a noncompetitive procurement method, and it should be used only under exceptional circumstances, namely. A single source procurement is one in which two or more vendors can supply the commodity, technology and or perform the services required by an agency, but the department selects one vendor over the others. Tips for writing justifications for single or sole source procurements published on june 2. The first definition, creating multiple outputs from one source, is supported by a robohelp feature called conditionality. Flare lets you single source your projects in many ways, including the use of topicbased authoring, snippets, variables, conditions, and more. Sole source procurement is permissible only if a requirement is available from a single supplier. Singlesourcing lets you create one source of content and either a extract subsets of the content to create different outputs for different audiences or b reuse chunks of the content in multiple places in multiple projects. Singlesourcing also eliminates duplicate work and facilitates the reuse of existing information, which. Singlesource publishing is most often understood as the creation of one source document in an authoring tool and converting that document into different file formats or human languages or both multiple times with minimal effort. A if the justification involves urgent and compelling circumstances, then the time constraint and the reason why only one contractor can meet the requirement should be explained.
This section describes the different characteristics of single sourcing and multisourcing. Solesourcing is when only one vendor for the required service or product is available, whereas with singlesourcing a particular vendor is purposefully chosen by the buyer, although other suppliers are available van weele, 2010. Single or sole source justification single source item. The decision to sole source an item, particularly for manufacturing has many benefits and risks to be considered. By using single sourcing for multiple types of output documents, you only need to create content once. May 14, 2018 sole sourcing is when only one vendor for the required service or product is available, whereas with single sourcing a particular vendor is purposefully chosen by the buyer, although other suppliers are available van weele, 2010. Single sourcing features in flare about the sample project. Therefore, all sections of the form should be completed, as they are. List all vendors who were contacted but were unable to provide a price quotation. Approach and implementation of single sourcing group 6. Single sourcing contrasts sharply with sole sourcing. From this single source, you can use processes that publish this content to several formats. In addition, a copy of the itemized budget for the contract amount should be attached to the sole source approval gan. However the risk analysis of both these approaches follows stereotypes.
It is concerned with what needs to be purchased, why, when and where. With sole sourcing, the buying company virtually has no option. One of madcap flares biggest strengths lies in single sourcing, which means to reuse content, and producing multiple outputs from the same set of source files. Sole source procurement should b e used only when competitive solicitation procedures like sealed bids or.
Most states require a written justification to support the request for sole source procurement. Cos may solicit from one source if the co determines that the. Single sourcing article about single sourcing by the. A real options approach article pdf available in journal of purchasing and supply management 161. Vakharia b a department of finance and quantitative analysis, college of business administration, georgia southern university, statesboro, ga 304608151, united states. Benefits sole sourcing provides multiple benefits for an organization. In practice, it most often refers to a framemaker file set with conditional text which, when the conditions are set appropriately, allows you to create variants of the original document e. The process of producing multiple outputs from one single source of information. Reorder based on previous bid or analysis within one year. It can look for a single vendor with a solid reputation in development in their niche and use that vendor for multiple projects. Name of vendor selected please attach the justification memorandum for the sole source waiver of competition. Sourcing is a critical activity used at both tactical and strategic levels. Jun 02, 2015 tips for writing justifications for single or sole source procurements published on june 2. A sole source procurement, as defined by new york state law, is one in which only one vendor can supply the product or service required.
To single source schedule information to paper and online successfully, you cant maintain that content in a document domain table structure. Procuring from a single source the procurement classroom. Apr 24, 20 single sourcing is the use of a single document to produce other forms of documents, such as manuals and online help. The sole source approval request only needs to meet. When you use single sourcing, all topics can be assembled and published by using the files topics in a single repository. In literature, global sourcing in scm is not a new subject. In fact a grantee may have several authorizing officials depending on the dollar value and or the urgency as in a matter of public safety of the needed contract.
Apr 22, 2020 if you do not seek competition you must provide a written sole source justification with the request for consultant services. Sole sourcing in purchasing sole sourcing take place when only one supplier for the required item is available, whereas with single sourcing a particular supplier is purposefully chosen by the buying organisation, even when other suppliers are available larson and kulchitsky, 1998. The justification may require the requestor to provide information such as. Flare lets you singlesource your projects in many ways, including the use of topicbased authoring, snippets, variables, conditions, and more.
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